Archive for June, 2018

Annual General Meeting Notice 2018

Thursday, June 28th, 2018

NOTICE of the ANNUAL GENERAL MEETING

of the MULLALOO SURF LIFE SAVING CLUB to be held in the
CLUB LOUNGE, on FRIDAY 27 JULY, 2018 at 7.30pm

In accor­dance with the Con­sti­tu­tion, notice is giv­en that the Annu­al Gen­er­al Meet­ing of the Mul­laloo Surf Life Sav­ing Club will be held in the Lounge at 7.30pm on Fri­day 27 JULY, 2018.  All com­mu­ni­ca­tion for the Annu­al Gen­er­al Meet­ing will be pro­vid­ed elec­tron­i­cal­ly.

Nom­i­na­tions are called for the fol­low­ing Board posi­tions and will close at 2.00pm, Fri­day 6 JULY 2018.

  • Pres­i­dent– one (1) posi­tion, terms of two (2) years.
  • Direc­tors– two (2) posi­tions, term of two (2) years.      

Down­load:

2018 Pres­i­dent Nom­i­na­tion Form (also avail­able word ver­sion)
Posi­tion Descrip­tion for Pres­i­dent 

2018 Direc­tor Nom­i­na­tion Form (also avail­able word ver­sion)
Posi­tion Descrip­tion for Direc­tor

or vis­it the Club web­site at www.mullaloosurf.com.au, or phone the Club Office on Tues­day through to Fri­day between 10.00am and 2pm on 9307 7766 to obtain a form.

Nom­i­na­tions for Pres­i­dent and the Board should address the cri­te­ria spec­i­fied in the rel­e­vant posi­tion descrip­tion. The Nom­i­na­tor and Sec­on­der must be eli­gi­ble to vote at the Annu­al Gen­er­al Meet­ing.

NOTICE/S OF MOTION from our mem­bers, must be lodged in writ­ing with the office, duly signed, by 2pm, Fri­day 6 JULY, 2018.

CONSTITUTIONAL AMENDMENTS

Mem­bers wish­ing to pro­pose amend­ments to the Con­sti­tu­tion are required to lodge these in writ­ing with the office, duly signed, by 2pm, Fri­day 6 JULY 2018.

AGM GENERAL BUSINESS

In accor­dance with the Con­sti­tu­tion, any items of Spe­cial Busi­ness need to be for­ward­ed in writ­ing to the office 21 days pri­or to the con­duct of the Annu­al Gen­er­al Meet­ing, i.e. 2pm, Fri­day 6 JULY 2018.

The Agen­da, pro­posed Con­sti­tu­tion­al amend­ments and details of nom­i­nees for the posi­tions of one (1) Pres­i­dent and two (2) Direc­tors will be for­ward­ed to mem­bers via email ten (10) days pri­or (17 July, 2018) to the con­duct of the AGM.

Please remem­ber, any item for dis­cus­sion at the Annu­al Gen­er­al Meet­ing must be put in writ­ing and received by the office by Fri­day 6 JULY 2018.

Nom­i­na­tions or items of notice should be for­ward­ed to the Club Office Email or post­ed to PO Box 119, Hillarys WA 6923.

Congratulations Mullaloo SLSC…

Wednesday, June 13th, 2018

Sat­ur­day night was all glit­ter and gold for Mul­laloo where we scooped some of the State’s high­est awards from the Surf Life Sav­ing West­ern Aus­tralia Awards of Excel­lence.

Our final­ists and awards reflect the Club’s cur­rent strengths. Our life sav­ing and edu­ca­tion areas had stand­out per­for­mances this sea­son. As the recip­i­ents of the Patrol Club of the Year, it was great that the care we take in life sav­ing was recog­nised. For exam­ple, our abalone patrols, in con­junc­tion with Sor­ren­to SLSC and Whit­fords Sea Res­cue, is one of our biggest chal­lenges. Sad­ly, this sea­son there was a fatal­i­ty dur­ing an abalone patrol but our mem­bers showed gen­uine care and respect while pro­vid­ing skilled res­cue and resus­ci­ta­tion and con­sol­ing the fam­i­ly.

With that, a big shout out of THANKS to all our Patrol Cap­tains and patrolling mem­bers who togeth­er achieved this great award! Big thank you also Brett Wenn, Life­sav­ing Man­ag­er for a great sea­son and work­ing with the Club, Patrol Cap­tains and mem­bers in its life sav­ing efforts. Brett along with the Stu­art Clarke were inter­viewed on behalf of the Club for this Award. Well done!

A fur­ther exam­ple of Mul­laloo SLSC’s capa­bil­i­ty in life sav­ing was mem­ber Andrew Man­ning being award­ed AGL Life­saver of the Year — Andrew’s many years expe­ri­ence as Patrol Cap­tain and Life­sav­ing Man­ag­er along with his con­tri­bu­tions to the Abalone Patrol man­age­ment was a wor­thy recip­i­ent of the award.

Natal­ie God­win came in a close 2nd for the top num­ber of patrol hours for the sea­son made up of patrol and water safe­ty (only 6 hours from top posi­tion) – a fan­tas­tic effort!

Mark Hills tak­ing out Asses­sor of the Year had an out­stand­ing sea­son with Assess­ments con­duct­ed at Sor­ren­to, Mul­laloo, Quinns, Alki­mos through to Bali and Malaysia. Mark has almost 20 years of Assess­ing under his belt and applies his depth and knowl­edge with­in surf life­sav­ing main­ly with the focus of growth and devel­op­ment of his fel­low club mem­bers.

Sandy Clarke was award­ed both the Offi­cial of the Year and the top award of AGL Vol­un­teer of the Year. Sandy epit­o­mis­es the surf life sav­ing move­ment, with her love of the ocean and peo­ple. This sea­son she con­tributed across almost all areas of the Club and State Asso­ci­a­tion by offi­ci­at­ing, patrolling, coach­ing surf sports and edu­cat­ing as well as inno­vat­ing and enhanc­ing all this through her com­mu­ni­ca­tions role.

As WA’s award win­ners, Andrew, Mark and Sandy will be head­ing to Syd­ney in Octo­ber to rep­re­sent WA in Surf Life Sav­ing Australia’s Awards of Excel­lence. It’s fit­ting that they now have the oppor­tu­ni­ty to tell their sto­ries on a nation­al stage.

Mul­laloo put for­ward a total of 10 mem­ber nom­i­na­tions along with a nom­i­na­tion for the Patrol Club of the Year. Below is a list of the nom­i­nees and a brief sum­ma­ry of their effort for the respec­tive award nom­i­na­tion.

  • Cameron Rap­ley – Vol­un­teer of the Year
    Acknowl­edg­ing the effort, com­mit­ment and lead­er­ship that Cameron has demon­strat­ed in many oper­a­tional areas, span­ning our Nip­pers, to life sav­ing to com­pe­ti­tion and main­te­nance of equip­ment at the Club.
  • Sandy Clarke – Vol­un­teer of the Year (win­ner)
  • Lyn Brosens – Admin­is­tra­tor of the Year (final­ist)
    Acknowl­edg­ing Lyn’s effort man­ag­ing the tran­si­tion of mem­ber­ship to online — Sur­f­Guard along with her Mem­ber­ship asso­ci­at­ed admin­is­tra­tive tasks for the almost 1,800 mem­bers, as well as her train­ing and assess­ing.
  • Car­lo Tenaglia – Admin­is­tra­tor of the Year (final­ist)
    Acknowl­edg­ing Carlo’s effort in research­ing, man­ag­ing and imple­ment­ing Rev­o­lu­tionise along with the Surf Sports asso­ci­at­ed admin­is­tra­tive tasks of entries and events as well as his train­ing and assess­ing.
  • Andrew Man­ning – Life­saver of the Year (win­ner)
  • Ava Bush­by – Youth Life­saver of the Year – this award is NEW (final­ist)
    Acknowl­edged Ava’s vig­i­lance as a patrol mem­ber and enthu­si­asm to embrace the var­i­ous areas of the Club – striv­ing for her Sil­ver Medal­lion — Patrol Cap­tain as she devel­ops in the many path­ways afford­ed to her.
  • Cameron Rap­ley – Coach of the Year
    Acknowl­edg­ing Cameron’s sig­nif­i­cant con­tri­bu­tion to the suc­cess of the Mul­laloo IRB Rac­ing Team at a State and Nation­al lev­el.
  • Soraya Lee – Young Achiev­er of the Year (final­ist)
    Acknowl­edg­ing Soraya’s efforts as a young leader, devel­op­ing coach, ath­lete and an inspi­ra­tion to our devel­op­ing nip­pers.
  • Sandy Clarke – Train­er of the Year (final­ist)
    Acknowl­edg­ing Sandy’s efforts through the numer­ous train­ing cours­es she pre­sent­ed to at Sor­ren­to, Mul­laloo and Bali, her men­tor­ing of new train­ers and her fur­ther devel­op­ment as a senior train­er.
  • Mark Hills – Asses­sor of the Year (win­ner)
  • Sandy Clarke – Offi­cial of the Year (nom­i­nat­ed through SLSWA) (win­ner)

Nom­i­na­tions are put for­ward to the Hon­ours and Awards Com­mit­tee of the Club by the Man­agers of the relat­ed award port­fo­lios (who could also dis­cuss with their work/leadership groups with­in their port­fo­lios) e.g. Life­sav­ing Man­ag­er for Life­saver and Youth Life­saver of the Year. The Hon­ours and Awards Com­mit­tee aims to sub­mit as many nom­i­na­tions across the field to ensure our Club is well rep­re­sent­ed. Many sub­mis­sions are based from win­ners of our Club awards or mem­bers that meet the State cri­te­ria for the nom­i­na­tions.

Would you like to contribute to the Club by becoming a Manager?

Wednesday, June 13th, 2018

The Club is now call­ing for Expres­sions of Inter­est (EOIs) from all mem­bers who would like to be con­sid­ered for any Club man­ag­er position(s).

EOIs will be received until 9pm Mon­day 25 June 2018 (down­load the EOI Form — fil­l­able PDF or EOI Form — Word ver­sion). Please email your EOIs to the Club Office, or post to Mul­laloo SLSC PO Box 119, Hillarys WA 6923.

The Board of Direc­tors will then:

  1. assess the writ­ten EOIs;
  2. dis­cuss the expec­ta­tions of the posi­tions with mem­bers who have expressed their inter­est;
  3. liaise with the Gen­er­al Man­ag­er for the area for their input about the man­age­ment team they are seek­ing; and
  4. appoint man­agers.

Management Teams

This means all man­age­ment posi­tions are open for mem­bers to express their inter­est. The Board is keen to have as many mem­bers as pos­si­ble sub­mit their EOIs to estab­lish strong ‘man­age­ment teams’. This approach is more like­ly to suc­cess­ful­ly man­age the Club’s oper­a­tions by spread­ing the load on vol­un­teers and bal­anc­ing each other’s strengths and weak­ness­es.

Pathways to Management Roles

It would be ide­al if the Club could attract enough inter­est from mem­bers to cre­ate full teams of man­age­ment, with a Lead man­ag­er, a ‘deputy’ and ‘under­stud­ies’. So, for those mem­bers who think they don’t yet have the skills or expe­ri­ence to ful­ly per­form a par­tic­u­lar role, please still sub­mit your EOI. The Board will endeav­our to pro­vide you with an oppor­tu­ni­ty to get start­ed in a role and pro­vide men­tors, train­ing and sup­port to cre­ate a path­way for your devel­op­ment.

What Does a Management Role Involve?

Posi­tion descrip­tions for all Man­ag­er roles can be found in the Club Doc­u­ments area of our web­site. In addi­tion, you can ask the Pres­i­dent, Direc­tors and exist­ing and past Gen­er­al Man­agers and Man­agers for their views.

Business As Usual – with preparation

While the Board con­ducts this recruit­ment and appoint­ment, mem­bers cur­rent­ly in Man­ag­er posi­tions will con­tin­ue to oper­ate as nor­mal.

Mullaloo SLSC Cultural Survey 2017 Results

Wednesday, June 13th, 2018

In July 2017 a sur­vey was con­duct­ed across mem­bers of the Mul­laloo SLSC to assist the man­age­ment team in high­light­ing pos­i­tive and neg­a­tive areas with­in the club, with spe­cif­ic rel­e­vance to the cul­ture of the club.  This was also a chance to give mem­bers the option to make sug­ges­tions, offer opin­ions and state their views if they so wished.

The feed­back from our mem­bers was over­whelm­ing, with a very high response rate and many com­ments received on all issues both pos­i­tive and neg­a­tive, which was grate­ful­ly received by the Board and Man­age­ment of the club.

A gen­er­al sum­ma­ry of the main areas of response is high­light­ed below:

AREAS IDENTIFIED AS POSITIVE

The three most pos­i­tive aspects of the club accord­ing to our mem­bers were:

COMMUNICATION – the gen­er­al con­sen­sus was that com­mu­ni­ca­tion had improved over the 6 month peri­od pri­or to the sur­vey being con­duct­ed, with time­ly, com­pre­hen­sive and appro­pri­ate com­mu­ni­ca­tion meth­ods of which include the dig­i­tal e-newslet­ter as well as the use of social media in some instances. Club organ­i­sa­tion and lead­er­ship was con­sid­ered to be a pos­i­tive as well as our mem­bers’ under­stand­ing of the Club’s val­ues.

FINANCE– 75% of mem­bers felt they were receiv­ing val­ue for mon­ey as far as their mem­ber­ship was con­cerned. Many intend to remain in the club long term.

COMMUNITY SERVICE– greater than 85% of our mem­bers felt the club strives for a wor­thy and moti­vat­ing cause and one which is seen as high­ly impor­tant in the com­mu­ni­ty.

IMPROVEMENT AREAS IDENTIFIED

The three areas receiv­ing the most neg­a­tive feed­back were:

FACILITIES– the main areas of con­cern were the toi­lets and show­ers which require urgent atten­tion accord­ing to the major­i­ty of respon­dents. Com­ments about the gym need­ing an upgrade and a clean were also preva­lent.

CLUB VALUES– less than 30% of respon­dents felt that Club mem­bers were liv­ing the Club val­ues, even though the major­i­ty felt they under­stood what these val­ues were. Many com­ments were received relat­ing to this top­ic and whether club mem­bers (new and old) were under­stand­ing and sup­port­ing these val­ues.

CLUB CULTURE– the gen­er­al feel­ing among the many respons­es to this ques­tion was the cur­rent struc­ture of the club, the var­i­ous com­mit­tees and man­age­ment groups is not con­ducive to enhanc­ing a pos­i­tive cul­ture with­in the club. “Trans­par­ent” and “trust­wor­thy” deci­sion mak­ing was one issue that arose, as did the need for the var­i­ous lev­els of man­age­ment with­in the club to work togeth­er in a more pos­i­tive man­ner and one that is less con­fus­ing.

What would mem­bers like to see with­in the cul­ture of the club? FAMILY, FRIENDLY, COHESIVE, CARING, OPEN, FUN, RESPECTFUL, SUPPORTIVE, SOCIAL, UNIFIED, WELCOMING and INCLUSIVE.

THE FINAL QUESTION – WHY HAVE YOU JOINED AND REMAINED AT MULLALOO?

The many com­ments received in response to this ques­tion were a pos­i­tive val­i­da­tion of the efforts of every­one involved with the Mul­laloo SLSC and the fact that most believe that the major­i­ty of club mem­bers pos­i­tive­ly sup­port the Club val­ues and those of the wider com­mu­ni­ty we serve.

WHERE ARE WE NOW

Near­ly 12 months has passed since the sur­vey was sent to mem­bers. In that time sev­er­al actions have tak­en place to address the high pri­or­i­ty points such as the change rooms and gym.

The change rooms have had small mon­e­tary invest­ment to pro­vide a facelift and tidy up that includ­ed replac­ing the ceil­ings and lights, replac­ing the show­er heads, improv­ing the water flow. Dis­cus­sions are con­tin­u­ing about the lev­el of future invest­ment in these facil­i­ties to improve them for mem­bers in the future.

The gym had a sig­nif­i­cant invest­ment to com­plete­ly change the look and feel whilst pro­vid­ing greater flex­i­bil­i­ty and facil­i­ties to mem­bers. The whole area has been paint­ed, new lights and fans installed along with brand new equip­ment and it is now a clean wel­com­ing envi­ron­ment.

The Club val­ues and cul­ture has been dis­cussed at length across the Board and man­age­ment team. All agree that there must be a renewed com­mit­ment to liv­ing the Club val­ues and dis­play­ing behav­iours that are more pro­duc­tive and inclu­sive. This will be a major focus of the Board and man­age­ment team in the com­ing sea­son.

The Board has com­mit­ted to con­tin­u­ing to seek feed­back from mem­bers on a reg­u­lar basis and pro­vid­ing an appro­pri­ate response.

Have your say… Club constitution

Wednesday, June 13th, 2018

Have your say on what the Club’s new constitution should look like – Workshop dates

New laws have been passed recent­ly which are aimed at help­ing asso­ci­a­tions and clubs in WA oper­ate more effi­cient­ly by pro­vid­ing them with a clear­er frame­work in which to oper­ate under a sim­pli­fied set of reg­u­la­tions. The new laws will replace the exist­ing Asso­ci­a­tions Incor­po­ra­tion Act 1987 and will apply to all exist­ing incor­po­rat­ed asso­ci­a­tions in West­ern Aus­tralia.

The aim of the new laws is to stream­line the reg­u­la­tion of incor­po­rat­ed asso­ci­a­tions in order to pro­mote effi­cien­cies and greater account­abil­i­ty, while min­imis­ing admin­is­tra­tion and com­pli­ance costs.

Not­ing this, the Mul­laloo Surf Life Sav­ing Club will need to mod­i­fy  / rewrite its con­sti­tu­tion. The Club has agreed it be an oppor­tune time to com­plete­ly re-write the Club’s con­sti­tu­tion to com­ply.

The dead­line for incor­po­rat­ed asso­ci­a­tions and clubs to update the rules to meet the Asso­ci­a­tions Incor­po­ra­tion Act 2015 require­ments is 30 June 2019.

The board invites you as a mem­ber, to have a say on the con­sti­tu­tion con­tents pri­or to the request for a Club Spe­cial Gen­er­al meet­ing to for­mal­ly vote on the new con­sti­tu­tion pri­or to the end of 2018. The board has arranged for some work­shops to review the doc­u­ment.

The work­shops will can be attend­ed on either:

Sun­day 1 July 2018, 3pm at the Mul­laloo Surf Club

or

Thurs­day  5 July 2018, 7pm at the Mul­laloo Surf Club

Click on the respec­tive EXISTING and PROPOSED con­sti­tu­tion to view.

Can you please email your con­fir­ma­tion of atten­dance to Craig Bull.

If you can­not attend but would like your input please email your feed­back to the above email address.

We look for­ward to see­ing you there.

Regards,
Craig Bull
Chair­per­son Risk & Gov­er­nance Com­mit­tee